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For professional services firms with 10–25 employees, the best IT setup combines secure cloud-based systems, 24/7 monitoring, and layered cybersecurity to protect sensitive client data. Most firms invest between €60–€100 per user per month to ensure secure email, encrypted file storage, reliable backups, and fast support. A properly designed IT environment reduces downtime, improves compliance with GDPR, and allows staff to work securely from the office or remotely without risking client confidentiality.

Core IT Requirements for Professional Services Firms

Use a baseline framework:

  • Secure Microsoft 365 environment

  • Encrypted email & file sharing

  • Role-based access control

  • Multi-factor authentication (MFA)

  • Centralised device management

Cybersecurity Essentials for Client Data Protection

Break this into layers:

  1. Endpoint protection & monitoring

  2. Email security & phishing prevention

  3. Secure backups with ransomware protection

  4. Regular patching & updates

  5. Staff security awareness training

Cloud vs On-Premise: What Works Best Today?

Explain modern reality:

  • Why most firms move to cloud

  • When on-prem still makes sense

  • Hybrid setups for compliance-heavy firms

  • Cost & scalability comparison

Supporting Remote & Hybrid Work Securely

Use a practical framework:

  • Secure VPN or zero-trust access

  • Device policies for laptops & mobiles

  • Home working risks & controls

  • Secure collaboration tools

Common IT Mistakes Professional Services Firms Make

Position this as risk avoidance:

  • Using consumer-grade tools

  • No backup testing

  • Weak passwords / no MFA

  • Relying on break-fix IT

  • No documented IT processes

A Galway-based firm with 15 employees upgraded from an outdated on-premise setup to a secure cloud-based IT environment. Within 3 months, they improved remote access, reduced downtime incidents, and strengthened GDPR compliance — all within a predictable monthly IT budget.

Why Professional Services Firms Choose Galway IT

  • Local Galway-based MSP

  • Proven experience supporting professional services firms

  • Security-first approach

  • SME focus (10–25 employees)

  • Clear, predictable pricing (€60–€100 per user/month)